Making changes to your Payroll system can seem daunting. But it doesn’t have to be!

With the three keys outlined in this article, you’ll find that changing out Payroll software, with a little external help, is much easier than one would think and isn’t as stressful or time-consuming as many people assume – especially if they follow our simple instructions on how best to implement each key’s specific function for their business needs.

#1: Business-As-Usual is part of the change but allocate a budget for project-specific resources

Due to the high risk involved in a Payroll project, there is usually a great need for extra resources and specialised contributions to the project. In order to successfully execute a project, the right people with specific skill sets must come together.

Subject Matter Experts (SME’s) within your Payroll team need to be fully committed to the project implementation process. This may mean employing a new member to your Payroll team and reassigning your SME to the project full-time.

#2: Set realistic and achievable expectations

The key to any successful project implementation is setting realistic and achievable expectations from the outset. This means having a clear understanding of what goals you hope to achieve and what resources you have available to you. For a payroll project, this may include understanding the scope of the project, the timeline for completion, and the budget.

It is also important to have realistic expectations about the team that will be working on the project. Make sure that everyone understands their roles and responsibilities and that they have the skills and knowledge necessary to complete the project successfully. By setting achievable goals and realistic expectations, you can ensure that your payroll project implementation is a success and less stressful.

#3: Get your contracts right with the vendor

Most organisations have access to legal counsel, but you’ll want to ensure that you get a specialist lawyer to take a look at your contracts before you sign them. In addition to this, you can’t just sign a contract without thinking about the dates and your requirements. If you don’t have any deadlines, then it will take longer to get things done and your company may miss out on your desired time frame because other customers who had earlier agreements with your chosen vendor were prioritised.

Change is hard. Payroll change can be harder. Nevertheless, by following these three keys, you can set yourself up to a great start and a less stressful Payroll change project. And if you need any help along the way, don’t hesitate to reach out to us. We’re here to support your business every step of the way – from planning and execution to post-change analysis and improvement.

Businesses can email or call 1300 287 213 for free first-step advice on how to ensure your Payroll processes can safeguard your Payroll compliance. Follow us on LinkedIn or sign up here to receive our articles direct to your email inbox.