As many organisations are aware, Preceda, a well-known payroll system, is approaching its end of life.  For businesses that have relied on Preceda for years, this transition can seem daunting.  What do you do when a critical piece of your infrastructure is being phased out? How do you ensure continuity and find a replacement that not only meets your needs but also supports your business goals? 

At Payroll Experts Australia®, we understand the challenges and uncertainties this situation brings. That’s why we’re here to guide you through this transition with our comprehensive Go-To-Market / Procurement Advisory service

Why Do Payroll Systems Come to an End?

Payroll systems, like any software, have a lifecycle. There are several reasons why a payroll system might reach its end of life, including:

  1. Technological Advancements: As technology evolves, older systems may become obsolete. Newer systems offer better features, improved security, and greater efficiency.
  2. Market Demands: Changes in market demands and business practices can render older systems inadequate. Companies need systems that can keep up with current trends and requirements.
  3. Support and Maintenance: Over time, the cost of maintaining and supporting older systems can outweigh the benefits. Vendors may choose to focus on newer solutions that better serve their customers.
  4. Regulatory Changes: Changes in regulations and compliance requirements can necessitate the adoption of new systems that are better equipped to handle these updates.

The Urgency to Act

Our Solution: Go-To-Market / Procurement Advisory

  1. Comprehensive Requirements Document: We start by working closely with your team to develop a detailed requirements document. This outlines all the features and capabilities you need in a new payroll vendor, ensuring that the chosen solution aligns with your business processes, goals and operational needs.
  2. Market Scan and Vendor Shortlisting: Using our Evaluation Criteria, we conduct a thorough market scan to identify vendors that meet your requirements. This results in a shortlist of potential vendors, providing you with a focused selection pool.
  3. Request for Proposal (RFP) Response: We assist in crafting a relevant RFP response, helping you solicit detailed proposals from the shortlisted vendors. This step is crucial in gathering the necessary information to make an informed decision.
  4. Procurement Plan: Our procurement plan outlines the steps and processes we will use to select a vendor that meets your requirements. This structured approach ensures transparency and accountability throughout the selection process.
  5. Comprehensive Evaluation Report: Finally, we provide a detailed evaluation report that includes scores and insights on each vendor that was evaluated. This report offers a clear overview of the strengths and weaknesses of each option, helping you make a confident and informed decision.

The Path Forward

Transitioning from Preceda doesn’t have to be a daunting task. With our Go-To-Market / Procurement Advisory service, you gain access to expert guidance and a structured approach that ensures a smooth and successful transition.

Don’t wait until it’s too late. Contact us today to start your journey towards a new, efficient, and compliant payroll system.


Businesses can email contact@payrollexperts.com.au or call 1300 287 213 for free first-step advice on how to ensure your Payroll processes can safeguard your Payroll compliance. Follow us on LinkedIn or sign up here to receive our articles direct to your email inbox.