When it comes to data security, Payroll is often one of the first areas that businesses think about. After all, Payroll information is some of the most sensitive data that a company has.

Unfortunately, many businesses are still using outdated methods to send out payslips and other Payroll information, which leaves them vulnerable to data breaches.

When you email an employee their payslip to their personal email address, that data is unencrypted and therefore vulnerable to being intercepted by malicious third parties.

Even if you’re using a secure email service like Gmail or Outlook, security does not extend beyond your own servers, your Payroll data is not safe unless it’s encrypted.

In this blog post, we’ll discuss two ways that you can encrypt your Payroll data so that it stays safe.

1. Encrypt Your Files Before Sending Them

When sending Payroll data or payslips, it’s important to take steps to protect the information. One way to do this is to encrypt the files before sending them. Encryption is a process of transforming data so that it can only be read by authorised individuals. This means that even if the data is intercepted, it would be unreadable without the proper key.

There are a variety of encryption methods available, so it’s important to choose one that will be effective and secure. Additionally, it’s important to have a backup plan in place in case the data is lost or stolen. By taking these precautions, you can help to ensure that your Payroll data is protected.

2. Use a VPN When Accessing Your Payroll Data Remotely

If you need to access Payroll data from a remote location, make sure to do so through a Virtual Private Network (VPN). VPNs encrypt all of the data that is sent between your computer and the VPN server, ensuring that your Payroll data stays safe even when accessed from a public Wi-Fi network.

If you work in Payroll, chances are you need to access your data remotely from time to time. And whilst there are plenty of ways to do this, not all of them are equally secure. One of the best ways to protect your data when accessing it remotely is to use a VPN.

VPNs encrypt your data, making it much more difficult for anyone to intercept and misuse it. They also allow you to access your data through a secure tunnel, further protecting it from prying eyes. So, if you’re looking for a way to keep your Payroll data safe, using a VPN is a great option.

Payroll data is some of the most sensitive data that a company has. As such, it’s important to take steps to ensure that this data is kept safe from hackers and other third parties. By taking the necessary measures, such as those mentioned in this article, you can help keep your Payroll data safe and secure.


Businesses can email contactus@payrollexpertsaustralia.com.au or call 1300 287 213 for free first-step advice on how to ensure your Payroll processes can safeguard your Payroll compliance. Follow us on LinkedIn or sign up here to receive our articles direct to your email inbox.